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Importance of Analytic Reports

A school collects many data points such as student assessments, demographics, health concerns (physical and emotional/mental), alumni placement, online reputation, resource usage, teacher observation, financial expenses, attendance, visitors to the school, CCTV footage, fee collection, parent suggestions/ concerns, student feedback and so on. Although this data is collected, manually or through systems, it is hardly ever analysed. Many school leaders continue to rely on their 'intuition' to make decisions. Unfortunately, they do not nurture a data driven culture.

Schools should analyse data to help make decisions about school policies, curriculum and instructions. If decision makers at the school pay close attention to the numerical patterns and trends interpreted from the analysed data, they can determine how well schools are doing and take steps towards improvements. They can also recognize and pre-empt various issues such as changing demographics and can develop action plans to address them.

This leads to the parents and teachers have a wider view over the developments of the child. This opens up all the aspects of child’s grades improvement.Our Research and Evaluation team enters the picture to gauge how programmes perform and whether end results have met the expectations on which they were founded. Data, children's test scores, classroom observations, teachers' feedback and field notes pass through fine scrutiny to convert into research papers on programmes and their effectiveness. It is stepping back and taking an objective, open-minded look at learning strategies, establishing successes, while pointing to shortfalls and areas for improvement.

How does the analytics benefit the teaching-learning process ?

Quick analysis of student performance data can make teachers do better lesson planning, perform remedial teaching and support continuous improvement of their students. It also helps them in their remedial teaching. Moreover, by using a platform that reports and analyses student performance data, teachers can save 80% of their time doing administrative tasks and utilize that time in faculty building and improving subject matter expertise.

21st century schools have started “student-led conferences”, where students are trained to collect and analyze their assessment data. Students then meet their parents in the school to explain their performance and individual action plan to improve. This opens the line of communication with the parent and the students starts taking accountability of their own performance. This successfully enables a shift in the role of a teacher, with the student now in control of his/her learning.

Why did schools hesitate to do it before?

In the past, lack of trained resources, time and technology have prevented school leaders from analysing the data. School leaders were unaware and, in the absence of a data driven culture, they believed that one needs to make high investments in technology, in terms of tools and manpower capability to analyse data.

CCE assessment introduced by CBSE few years back, aimed to capture precious data points about each student. But how many school leaders have actually analyzed it over a period of time to develop a comprehensive student portfolio - not only academically but also as an individual child. The drawback of CCE was that the teachers were unable to analyze the voluminous data precisely.

Over the last 10 years, a number of cloud based (online) affordable platforms have proliferated across the country to help school leaders and teachers collect and analyse data. These easy to use and very affordable platforms are helping school leaders do quick trend analysis of school performance. School leaders should embrace such platforms and create a culture of data driven decision making in their school. It is not far, when schools will no longer issue a school leaving certificate, as the data would flow online from one school to another. With the school accreditation expected to begin soon, schools will need to effectively use data in the development of school improvement plans. It will bring forth a holistic view of how a school and its entire ecosystem are performing at any given point in time.

The SkoolRoom’s school management software creates customised reports which are beneficial for better and efficient administration of the schools.

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